Google Meet for Teachers
What is Google Meet? Google Meet is a communication tool that staff use to video conference and share their screen while working remotely. This tool is available to students and staff but only staff can initiate a meeting. Why use Google Meet? Google Meet is a fantastic collaboration tool because it allows you to connect with people across distances...
Google Chrome Extensions and Add-ons
Extensions are software programs that enable users to customize the Chrome browsing experience. Click below to learn more about Extensions (helper programs) Add-ons (additional features for specific google applications) and our Shakopee Bookmarks button. Chrome and Google Application Add-Ons Add-ons must be pre-approved by technology in order to ins...
Setup Gmail in Outlook
Shakopee employees have two email accounts. You are responsible for tracking and responding to email from both accounts. The easiest way to do this is setting up Gmail in the Outlook application on your MacBook and Outlook to manage both email accounts. All employees should create a professional email signature. This lets the recipient of the messag...
Chrome Browser vs Google Account
The purpose of this article is to clarify the difference between the Chrome Browser account and a Google account. These are commonly mistaken to be the same thing, but in actuality are different and perform different functions. When using the Chrome browser, it is easy not to notice that the browser uses a Google account to manage properties of Chr...
Google Voice
Google Voice would be a paid service for district accounts. (There was a time in the past when it was free and there may be some staff with legacy accounts). It can be obtained as a free service if you have or create a personal gmail account . That is our recommendation at this time; the district does not presently have a funding option to suppor...
Google Takeout
How to retain a copy of Google data using the Takeout archiving process. Delete Staff Takeout As of March 25, 2021 Takeout has been disabled for staff. For assistance in moving personal data from district Google Drive contact the help desk. Staff are responsible for ensuring no files they take with them contain personal student or district specific...
Google Drive
Overview Google Drive is a cloud file storage service within Google Workspace accessed through district Google accounts (user@shakopeeschools.org). There are two main types of drives within Google Drive. My Drive My Drive is a personal Google Drive. It should be used as primary storage for temp. work, school assignments, and other media when pos...
Google Meet Troubleshooting
This article collects various notes for troubleshooting issues with Google Meet sessions. Also see: Google Meet cheat-sheet Audio and Video Settings If you're having video or audio issues in Google Meet, try changing your settings. Here is Google's help article - https://support.google.com/meet/answer/9302964 Step by Step Guide 1. Browse to https:...
Google Assignments in Canvas
What are Google Assignments in Canvas? The Google Assignments feature in Canvas is a method for creating assignments in Canvas using Docs, Sheets, and Slides. Using it will automatically create a copy of whatever document you want students to have. They can edit the document in Google Drive and the teacher can view and comment on their work in-progr...
File Storage
Overview The District currently has many solutions deployed for file storage ranging from on-site network drives to cloud hosted (Google "my" and "share" drives). Each has Pros/Cons. We will focus here on storage that physically exists somewhere other than the actual device. Local Files = Potential Data Loss Nothing important should be saved local...
Google My Maps
What is Google My Maps? Google My Maps is a tool that allows you to utilize Google Maps data to create customized maps that include locations, descriptions, and images. Why use it? My Maps allows students to demonstrate their learning and research in a visual way. Students can use it to create a map of important locations in a social studies class ...
Google Earth
What is Google Earth? Google Earth is a 3D representation of our planet that allows students and staff to explore the entire planet, learn about other cultures and geography, and see how that compares to the communities they live in. Why use it? Google Earth has a ton of great resources to learn more about places around the world. The Voyager featur...
Google Chrome - Cache issues
Overview What is the cache? In the context of a web browser like Chrome, the cache is the locally stored copy of a webpage. What are the different refresh\reload process supported by Google Chrome and how is cache involved? Refresh/Reload button Classic and most commonly used, fine for 98% of uses Uses local cache (if not expired) to reduce bandwi...
Sub Plans in Google Shared Drive
Overview To better support both casual and long term substitute teachers in accessing material a standard set-up of Google Shared Drives has been implemented. Goal is to have a similar experience for subs across the district no matter which building they are working in. More info on what Google Shared Drives are and how differ from My Drive can be ...
Google - 3rd Party Apps
Overview As of October 23rd, 2023 Usage of 3rd Party apps needs to be reviewed to ensure in line with District usage. To help you safely share your data, Google lets you give third-party apps and services access to different parts of your Google Account. Third-party apps and services are created by companies or developers that aren’t Google. Fo...