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Outlook District Distribution Groups

Written by Christopher Lee

Last published at: August 1st, 2024

Overview 

Groups are at the core of how district staff/students communicate/secure content, at last count there are over 2000 groups providing email \ file security (local and Google Drive) \ App assignment \ digital resource access \ and more.  Since there is such importance on group membership and the number of groups being able to logically add\remove members is essential. 

Building Assignment

Building assignment is based on work locations as entered into Districts HR system (Skyward).

It is important that your manager/supervisor/building office submits PAN to reflect changes in building assignment(s).

 
 
 

Common Groups

 

Info

  • Most groups are limited to receive email sent from our domain (shakopee.k12.mn.us)
  • Group names should be indicative of group membership. 
    • In other words, anyone selecting a particular email group should be able to make a reasonable and accurate inference about the recipients of a message.

Note

Unless noted otherwise group membership only includes active employees.

 
 

 

Common Building Groups

District Wide Groups

Building

  • Anyone with a work assignment at that site (Skyward data)
  • Student Teacher \ Interns at that site
  • Anyone who's department has notified Technology of dynamic work assignment at that site
  • By request District Administrators maybe added
  • Includes staff on LOA \ Furlough (Email only)

 

 

Certified

  • Following Roles with a work assignment at that site:
    • Administrators
      • Principal
      • Asst. Principal
      • Dean
    • Licensed Staff
      • Social Worker 
      • Speech-Language Path
      • School Psychologist
      • Occupational Therapist
      • Physical Therapist
      • Nurse
      • Counselor
    • Other
      • Student Teacher \ Interns
      • Equity Specialists
      • EL Support Specialist
  • Teachers with a work assignment at that site
  • By request District Administrators maybe added
  • Includes staff on LOA \ Furlough (Email only)

 

 

NonCertified

  • Any position not covered in Certified above with a work assignment at that site:
    • Consisting of but not limited to:
      • Food Service
      • Secretaries
      • Paraprofessionals
      • Custodians
      • Health Assistants
      • Cultural Liaison
      • Interpreter
  • By request District Administrators maybe added
  • Includes staff on LOA \ Furlough (Email only)
 

ParaProfessionals

  • ParaProfessionals at that site
  • Includes staff on LOA \ Furlough (Email only)
 

Administrators

  • Principal, Assistant Principal, and Dean of Students at that site
  • District Office uses following titles:
    • Superintendent, Assistant Superintendent, Director, Assistant Director, Supervisors
  • Departments (Ex: LTE)  uses following titles: Director, Assistant Director, Supervisors
 

Office

  • Principal, Assistant Principal, Dean of Student, and Secretaries at that site
 

Certified-Office

  • Members of Office and Certified
 

DW_AllStaff

  • All Staff
  • Allowed senders is restricted to prevent flooding of inbox with replies
    • Coordinate with Communications if need to send out District Wide communication
    • Limited to District Administration (Directors, Department Managers, etc)
  • Includes staff on LOA \ Furlough (Email only)
 

Certified

  • Following Roles:
    • Administrators
      • Principal
      • Asst. Principal
      • Dean
    • Licensed Staff
      • Social Worker 
      • Speech-Language Path
      • School Psychologist
      • Occupational Therapist
      • Physical Therapist
      • Nurse
      • Counselor
    • Other
      • Equity Specialists
      • EL Support Specialist
  • By request District Administrators maybe added
  • Includes staff on LOA \ Furlough (Email only)
 

NonCertified

  • Any position not covered in Certified above:
    • Consisting of but not limited to:
      • Food Service
      • Secretaries
      • Paraprofessionals
      • Custodians
      • Health Assistants
      • Cultural Liaison
      • Interpreter
  • By request District Administrators maybe added
  • Includes staff on LOA \ Furlough (Email only)
 

ParaProfessionals

  • ParaProfessionals
  • Includes staff on LOA \ Furlough (Email only)
 

Administrators

  • Superintendent, Assistant Superintendent, Director, Assistant Director, Supervisors, Principal, Assistant Principal, and Dean of Students
 

Office

  • Principal, Assistant Principal, Dean of Student, and Secretaries
 

 



 
 
 

Department / Building Managed Groups

How to manage a Managed Group?

Check out Tech Tools Article “Managed Groups”

 

 

Info

Following list is accurate as of    .  Membership changes to following groups should be directed to respective party. 

Reference Outlook Contact Groups/Distribution Lists on how to request or manage a group.

 

Pearson

Name Managed By Notes
PR_SpEd_Supervisor Special Services Secretary  
PR_SM Communications Used for Social Media
 

Eagle Creek

Name Managed By Notes
EC_SpEd_Supervisor Special Services Secretary  
EC_SM Communications Used for Social Media
 

Jackson

Name Managed By Notes
JC_SpEd_Supervisor Special Services Secretary  
JC_SM Communications Used for Social Media
 

Red Oak

Name Managed By Notes
RO_SpEd_Supervisor Special Services Secretary  
RO_SM Communications Used for Social Media
 

Sun Path

Name Managed By Notes
SP_SpEd_Supervisor Special Services Secretary  
SP_SM Communications Used for Social Media
 

Sweeney

Name Managed By Notes
SW_SpEd_Supervisor Special Services Secretary  
SW_SM Communications Used for Social Media
 

East

Name Managed By Notes
East_SpEd_Supervisor Special Services Secretary  
East_SM Communications Used for Social Media
 

West

Name Managed By Notes
West_SpEd_Supervisor Special Services Secretary  
West_SM Communications Used for Social Media
West_MAP West Office  
West_MCA West Office  
West_NAEP West Office  
West_Adventure West Office  
West_Triumph West Office  
West_Valor West Office  
West_Endeavor West Office  
West_Drive West Office  
West_Tenacity West Office  
 

High

Name Managed By Notes
HS_SpEd_Supervisor Special Services Secretary  
HS_SM Communications Used for Social Media
SHSArtsComm Communications Used for Social Media / Academy Inquires
SHSBusiness Communications Used for Social Media / Academy Inquires
SHSEngineering Communications Used for Social Media / Academy Inquires
SHSFreshman Communications Used for Social Media / Academy Inquires
SHSHealthScience Communications Used for Social Media / Academy Inquires
SHSHumanServices Communications Used for Social Media / Academy Inquires
SHSSciTech Communications Used for Social Media / Academy Inquires
HS_SPED_Teachers High School Office  
HS_Student_Support High School Office  
HS_1st_Block_Prep High School Office  
HS_1st_Floor_Hub High School Office  
HS_2nd_Block_Prep High School Office  
HS_2nd_Floor_Hub High School Office  
HS_3rd_Block_Prep High School Office  
HS_4th_Block_Prep High School Office  
HS_Academy_Lead_Arts High School Office  
HS_Academy_Lead_Business High School Office  
HS_Academy_Lead_Engineering High School Office  
HS_Academy_Lead_Freshman High School Office  
HS_Academy_Lead_Health High School Office  
HS_Academy_Lead_Human High School Office  
HS_Academy_Lead_Science High School Office  
HS_ARC High School Office  
HS_Arts_Communication High School Office  
HS_Business_Entrepreneurship High School Office  
HS_Certified High School Office  
HS_Culinary_Arts High School Office  
HS_Department_Chairs High School Office  
HS_Discipline High School Office  
HS_Engineering_Manufacturing High School Office  
HS_Freshman_Academy High School Office  
HS_Freshman_Alpha High School Office  
HS_Freshman_Omega High School Office  
HS_Globals High School Office  
HS_Health_Science High School Office  
HS_Human_Services High School Office  
HS_Office_Assistants High School Office  
HS_Re-Focus_Room High School Office  
HS_Resource_Room High School Office  
HS_Sabers_Video_Production High School Office  
HS_Science_Technology High School Office  
HS_SPED_Certified_IHD High School Office  
HS_SPED_Certified_Online High School Office  
HS_SPED_Paras_IHD High School Office  
HS_SPED_Paras_Online High School Office  
 

Tokata

Name Managed By Notes
TLC_SpEd_Supervisor Special Services Secretary  
TLC_SM Communications Used for Social Media
 

District Office

Name Managed By Notes
     
 

District Wide

Name Managed By Notes
HealthSafety Buildings and Grounds  
 

Activities

Name Managed By Notes
Activities_SM Communications Used for Social Media
 
 
 

FAQ

Why is it so difficult to get added/removed from common group?

Common group membership logic was agreed upon by district and building leadership to remove confusion of who is on these groups.

 
 

I am not part of <Building> group?

Check Skyward work location if not reflecting actual work assignments work with manager/supervisor/building office to submit PAN to reflect correct work assignments.

Skyward Assignment Location

  1. Login to Skyward: https://skyward.iscorp.com/ShakopeeSD720MNBusSTS/
  2. Click Assignments
  3. Review Assignment and respective Building Description

    * Note not all position types are used for group membership, if wondering open helpdesk ticket for clarification.